Yearly running cost Assuming 1,200 prescreening packs a year
By hand $180K / year 2,400 hours of work
Subscription Quote needed
This workflow $324 / year Machine usage only; setup, hosting and review are extra. Where are the records and trial criteria? Check the evidence for candidate trials without repeating the whole chart review.
One prescreening pack includes up to 1 patient record pack and 3 candidate trials and 90 criteria across the trial pack and 45 text-readable source pages.
Upload approved sources Check a record against your candidate trials $1,584 – 4,680 setup Read approved clinical records Refresh the evidence when sources change $2,160 – 6,240 setup
Which approved record source should it read?My approved clinical record export My authorised health record system My research record repository Qualified clinical staff review every pack. No final eligibility or treatment decision, patient exclusion, outreach, referral, enrolment or chart write is automatic.
What is included Provide authorised records and current trial criteria. Review source-linked checks and missing information before discussing next steps.
Supply current trial criteria and authorised patient records. Get a worksheet with supported, not supported, unknown and conflicting findings, plus the exact source behind each. This is not a search of every trial or a final eligibility decision.
Pilot disease group: up to 1 adult oncology indication.
Patient record pages: up to 15 text-readable pages.
Trial source pages: up to 30 text-readable pages.
Total source text: up to 15,000 words.
Approved screening-rule set: 1 rule set.
Input languages: up to 1 language.
Total upload size: up to 20 MiB.
How reliable should the prescreening checks be? Check the criterion correctly, show its evidence and leave missing facts unresolved.
Standard Check agreed criteria, evidence, missing information and source versions. Criterion checks: ≥98% Important issues found: ≥95% Included Strict Add harder temporal, exclusion and conflicting-record tests labelled by clinical reviewers. Criterion checks: ≥99% Important issues found: ≥98% Setup +$288 – 840 My own criteria Agree more trial types, larger records, imaging, languages or recruitment functions. Quote separately
How these standards are measured Your clinical team labels unseen cases. Test inclusion and exclusion logic, dates, units, missing facts and source versions. Review every worksheet; a percentage never replaces clinical judgment.
Targets for your selected standard What is checked Target Criterion checksCorrect supported, not supported, unknown or conflicting states divided by all agreed criterion checks. Preserve inclusion and exclusion polarity, compound logic, exceptions, dates and units. Failed or missing checks fail; never pass an incomplete criterion list. ≥98% Important issues foundFlagged issues divided by all clinician-labelled failed, uncertain or conflicting criteria. Report each issue type separately. Do not hide a trial or patient when a check fails; show the evidence for clinical review. ≥95% Exact source evidenceEvery check links to the exact patient record passage, its date and the controlling protocol criterion. A citation must support the stated relation, not merely mention the same disease. No invented facts or unsupported confidence scores. ≥100% Missing facts kept unknownMissing dates, stale tests, unclear history and conflicting findings remain unresolved. Silence is not proof of absence. Do not infer performance status, a diagnosis or a biomarker from unverified material. ≥100% Current source versionsRecord identifiers, dates, protocol amendments and site-status snapshot provenance stay attached. Material changes invalidate affected reviews. A recruiting listing is not proof of an available site slot. ≥100% Clinical approval controlsAll challenge cases block unapproved eligibility or treatment decisions, patient exclusion, contact, referral, enrolment and clinical-system writes. Separate patients and sites, minimise retained data and keep credentials server-side. ≥100%
Agreed held-out test targets, not a probability that a patient qualifies. Qualified clinical staff review every worksheet; study teams confirm final eligibility.
How quickly do you need the worksheet? Choose the time from complete authorised sources to a reviewable prescreening pack.
Within 4 minutes Included Within 2 minutes Setup +$144 – 480 Within 60 seconds Setup +$288 – 840
Timing details Include parsing, criterion checks, date and unit calculations, citations, queueing and bounded retries. Clinical review, patient discussion and confirmation with a study site are separate.
The target applies to at least 95% of agreed test runs, with 2 in progress at a time.
How much do you want to spend per prescreening pack? Choose the machine budget for checking the record against your candidate trials.
Up to $2.00 Included Up to $1.50 Setup +$72 – 360 Up to $1.00 Setup +$216 – 600
Cost details Includes model calls, bounded retries and shared application hosting. Clinician time, clinical-system fees, compliant-service contract premiums and governance work are separate.
Reference machine cost: $1.07 – 1.87 per prescreening pack at 100 prescreening packs a month. The selected cap is a target to test, not a replacement for this estimate.
Reference workload: 45 pages per prescreening pack.
Where do you want it to run? Run in your organisation's cloud or on your own server. Decide whether the approved source text can go to a model service.
Run it onYour cloud Local environment AI model accessApproved model API No external calls
Data and access details Runs in your approved account with patient-scoped access and an evidence review queue.
Use a model service only after your organisation authorises the data, region and processing contract.
Confirm lawful access, data agreements, approved regions and retention before live patient use. The cost reference uses synthetic or lawfully de-identified records. Local hosting with an external API is not private inference.
How do you want to use it? Use a clinical review page, your authorised AI agent or a dedicated research-support agent.
A clinical review page Read every criterion beside the patient and protocol evidence. Included My existing AI agent Ask your authorised agent to prepare a prescreening worksheet, not make a patient decision. Setup +$72 – 240 A dedicated agent Use a research-support agent to organise approved records and unresolved questions. Setup +$144 – 480