Yearly running cost Assuming 2,400 submittals a year
By hand $144K / year 2,400 hours of work
Subscription Quote needed
This workflow $922 / year Machine usage only; setup, hosting and review are extra. What should the submittal review cover? Check product data, missing documents and proposed substitutions against the agreed spec sections. Get a review sheet with references and draft comments.
One submittal includes up to 40 pages of product data or shop drawings.
Review sheet and draft response Each submittal checked against its spec sections $1,296 – 4,080 setup Add the register and project system Register from the spec book, submittals read in place $2,088 – 6,360 setup
Where do your submittals live?Procore Autodesk Construction Cloud SharePoint or shared drive Other Your reviewers decide the action and sign the response. It never approves or rejects a submittal, applies a stamp or sends a response.
What is included Match each submittal to its spec sections and drawing notes, check required products, standards, performance values, missing items and substitutions, and prepare a review sheet with a draft response comment.
Start with your spec book, the drawings that carry product or performance notes, your review comment conventions and past submittals with the comments your reviewers returned. The register option also builds the submittal register from the spec book and connects to your project management system.
Submittal pages: up to 40 pages.
Spec and drawing context: up to 15,000 tokens.
Input budget: up to 100,000 tokens.
Output budget: up to 12,000 tokens.
Attempts per stage: up to 2 attempts.
How reliable should the review sheet be? A review sheet is useful when it reads the requirements right, catches what is missing or substituted and does not bury your reviewer in false flags. Choose a target for each.
Standard Each requirement checked with references, uncertain items marked not shown for your reviewer. Requirements read correctly: ≥90% Deviations found: ≥90% Included Strict A second check of every not met and substitution finding against the spec text, and more tests on past submittals. Requirements read correctly: ≥95% Deviations found: ≥95% Setup +$288 – 960 My own targets Agree your own acceptance requirements with the provider. Quote separately
How these standards are measured Test on held-out past submittals whose review comments are known, including substitutions, missing data sheets, wrong standards and clean submittals. Measure requirements read correctly separately from deviations found and from flags your reviewers reject. A finding without a spec paragraph and submittal page counts as a failure. Use independent reviewer labels, not the workflow's own output. Holding every item cannot pass the accuracy targets. Check citations against the current source version. Any unauthorised write or release fails the pilot.
Targets for your selected standard What is checked Target Requirements read correctlyLabelled requirements from the matching spec sections that are marked correctly as met, not met or not shown, divided by all labelled requirements on the test submittals. ≥90% Deviations foundLabelled deviations, missing items and unrequested substitutions that are flagged, divided by all labelled ones. A flag on the wrong requirement does not count. ≥90% Flags upheldNot met, not shown and substitution flags that your reviewers judge valid, divided by all such flags on the test submittals. ≥75% Findings with referencesEvery finding must cite the spec section and paragraph and the submittal page it relies on. ≥100% Approval controls passNo unapproved send, stamp, bid, status change or overwrite. A source change cancels a pending approval. Test malicious document instructions and repeated requests. ≥100%
The review sheet prepares a decision; it is not the decision. Your reviewer reads the findings, edits the draft response and chooses the action under your contract.
How quickly should a review sheet be ready? Choose how soon after a submittal arrives the review sheet and draft response are ready. Your reviewer's time is separate.
Within 15 minutes Included Within 10 minutes Setup +$144 – 480 Within 5 minutes Setup +$288 – 840
Timing details Time from receiving the submittal to a finished review sheet, including reading the pages and the matching spec sections, model calls, queueing and retries. Very large shop drawing sets may need agreed limits. Confirm volume and hardware with your provider.
The target applies to at least 95% of agreed test runs, with 3 in progress at a time.
How much do you want to spend per submittal? Choose the machine budget for reading the submittal pages, the spec sections and related drawing notes. Tighter budgets may read fewer pages as images.
Up to $1.00 Included Up to $0.60 Setup +$72 – 360 Up to $0.40 Setup +$216 – 600
Cost details Includes model calls, page reading, retries and a shared hosting allocation. Project management system licences, your reviewers' time and the calling agent are separate. A resubmittal is another run.
Reference machine cost: $0.48 – 0.68 per submittal at 200 submittals a month. The selected cap is a target to test, not a replacement for this estimate.
Where do you want it to run? Run it in your cloud or on your own server. Choose whether submittal pages and spec sections may go to an approved AI service.
Run it onYour cloud Local environment AI model accessApproved model API Private model only
Data and access details Runs in a cloud account you control, with access controls and logs.
Only the submittal pages, the matching spec sections and drawing notes go to the selected external model. Agree access and retention first.
Give the workflow read access to the spec book, drawings and incoming submittals. It writes only review sheets, draft responses and register drafts. Private model only keeps project documents on your hardware; the workflow still connects to your own project systems.
How do you want to use it? Use a review page, your current AI agent or a project submittal inbox. You can choose more than one.
A review page Upload a submittal or open one from the queue and see the review sheet next to the spec section and the submittal pages. Included My existing AI agent Let your current agent send a submittal for review and read the findings and the draft response. Setup +$72 – 240 A project submittal inbox Submittals emailed to a project address are reviewed and the review sheet is sent back to the assigned reviewer only. Setup +$144 – 480