Yearly running cost Assuming 480 account periods a year
By hand $61.2K / year 720 hours of work
Subscription $7.5K+ / year
This workflow $104 / year Machine usage only; setup, hosting and review are extra. What should the reconciliation cover? Reconcile exported records, or also connect your ledgers and prepare adjusting entries.
One account period includes up to 500 transactions.
Reconcile exported records Compare wallet, exchange and ledger exports. $1,224 – 3,600 setup Connect my ledgers Also read live records and draft adjusting entries. $1,872 – 5,520 setup
Which ledger or crypto subledger do you use?NetSuite QuickBooks Online Xero SAP Other Your accountants approve every adjusting entry and sign off the reconciliation. It never moves funds, holds keys or posts entries without approval.
What is included Read wallet, custodian and exchange exports with your subledger export and trial balance, match balances and transactions, and list each break with a likely cause and source records.
Start with your accounts in scope, your close checklist and materiality rules, and a few past periods with the breaks your team already resolved. The connected option reads your subledger and chain data directly and drafts adjusting entries in your ledger for approval.
How reliable should matching and break explanations be? Set targets for matching transactions, finding balance differences and explaining their causes.
Standard Breaks found and explained with source records, uncertain causes asked as questions. Transactions matched correctly: ≥98% Known breaks found: ≥95% Included Strict A second check on each break and draft entry, and more tests on past periods. Transactions matched correctly: ≥99.5% Known breaks found: ≥98% Setup +$288 – 840 My own targets Agree your own acceptance requirements with the provider. Quote separately
How these standards are measured Test on held-out past periods with known breaks and on clean periods that should reconcile without breaks. Measure matching, breaks found and accepted causes separately. A break or draft entry without its source records counts as a failure.
Targets for your selected standard What is checked Target Transactions matched correctlyTest transactions matched to the right counterpart, or correctly left unmatched, divided by all test transactions. Duplicates and missing transactions count as errors. ≥98% Known breaks foundLabelled breaks from past periods that are reported for the right account and asset, divided by all labelled breaks. A balance that does not agree must never be shown as reconciled. ≥95% Break causes acceptedSuggested causes such as timing, fees, internal transfers, spam tokens or missing records that accountants accept, divided by all suggested causes. ≥80% Draft entries correctDraft adjusting entries with the right accounts, amounts, assets and dates, divided by all draft entries. ≥95% Items linked to sourcesEvery break and draft entry must cite the statement line, transaction hash or subledger record behind it. ≥100%
A suggested cause is a starting point for an accountant, not a conclusion. Your accountants still review every break, approve entries and sign off the period.
How quickly should an account period be reconciled? Choose how soon after the period data is available each account period is matched and explained. Accountant review time is separate.
Within 15 minutes Included Within 5 minutes Setup +$144 – 480 Within 2 minutes Setup +$288 – 840
Timing details Time from the start of a run to a finished account period, including reading exports or connected sources, matching, model calls, queueing and retries. Waiting for custodian statements or block finality is separate. Confirm account count and hardware with your provider.
The target applies to at least 95% of agreed test runs, with 2 in progress at a time.
How much do you want to spend per account period? Set the AI processing budget for reconciling one account for one period.
Up to $2.50 Included Up to $1.50 Setup +$72 – 360 Up to $0.80 Setup +$216 – 600
Cost details Includes model calls, retries and a shared hosting allocation. Subledger, custodian and node or data provider plans, your accountants’ time and the calling agent are separate. A rerun after corrected data is another run.
Reference machine cost: $0.72 – 1.72 per account period at 40 account periods a month. The selected cap is a target to test, not a replacement for this estimate.
Where do you want it to run? Run it in your cloud or on your own server. Choose whether transaction details may go to an approved AI service.
Run it onYour cloud Local environment AI model accessApproved model API Private model only
Data and access details Runs in a cloud account you control, with access controls and logs.
Only the transaction and balance details needed for a break go to the selected external model, with account credentials excluded. Agree access and retention first.
Give the workflow read access to exports, your subledger and public chain data, and draft-only access to your ledger. It never holds keys or signing rights. Private model only keeps transaction details on your hardware; the workflow still reads your own systems and public chain data.
How do you want to use it? Choose where you want to use it. You can select more than one.
A reconciliation workspace See each account period with matched balances, open breaks, likely causes, source records and draft entries waiting for approval. Included My existing AI agent Let your finance agent start a reconciliation, read open breaks and ask why a balance differs. Setup +$72 – 240 Close updates in team chat Post a summary of open breaks and items waiting for approval to your close channel. Setup +$72 – 240