Yearly running cost Assuming 12,000 expenses a year
By hand $42K / year 1,200 hours of work
Subscription Quote needed
This workflow $137 / year Machine usage only; setup, hosting and review are extra. How should it receive your expenses? Check receipts against your company policy, highlight exceptions and show what is missing.
One expense includes up to 1 receipt page and 20 policy checks.
Upload receipts and expenses Check files before finance approves them $1,008 – 3,120 setup Connect my expense queue Prepare repeatable reviews from your system $1,512 – 4,560 setup
Which expense queue should it connect to?My expense system My finance review queue Finance decides whether to approve or pay each expense. No automatic reimbursements, card changes, employee penalties or claims that a flag proves fraud.
What is included Extract receipt details, compare amounts, check approved rules and prepare findings with policy references.
Start with uploaded expense records and their receipts. The connected option reads an agreed expense queue and creates review drafts. Both use your approved policy; neither approves or pays expenses.
How accurate should the receipt and policy checks be? Good checks read the receipt correctly, catch policy breaches and show the rule behind each finding.
Standard Check receipt details and common policy rules, with missing information held for review. Correct receipt fields: ≥98% Policy violations found: ≥95% Included Strict Add more verification for difficult receipts and policy exceptions. Correct receipt fields: ≥99% Policy violations found: ≥98% Setup +$216 – 720 My own targets Agree your own receipt types, rules and acceptance requirements. Quote separately
How these standards are measured Test unseen receipts and finance-labelled cases. Check receipt fields, missed violations, false flags and policy citations. Missing evidence and ambiguous rules must go to review, not pass automatically.
Targets for your selected standard What is checked Target Correct receipt fieldsCorrect required fields divided by all required fields in the held-out receipt set. Unreadable and missing fields count as failures; abstentions remain visible. ≥98% Policy violations foundCorrectly flagged policy violations divided by all finance-labelled violations. Missed and deferred violations stay in the denominator. ≥95% Correct policy flagsConfirmed policy violations divided by all violation flags. Duplicate or invented findings do not count as correct. ≥95% Valid policy referencesEvery finding links to an applicable clause in the policy version used and to the source receipt or transaction. A citation without support fails. ≥100% Missing evidence sent for reviewAll missing-evidence, conflicting-currency and ambiguous-policy cases are held for review rather than described as compliant. ≥100%
Validate amounts and currencies with code. Flags are review recommendations, not proven fraud. Finance retains approval and payment authority.
How quickly do you need each expense checked? Choose how quickly the receipt checks and policy findings should be ready.
Within 45 seconds Included Within 20 seconds Setup +$144 – 480 Within 10 seconds Setup +$288 – 840
Timing details Measure from a complete receipt and expense record to stored findings, including OCR, queues, retries and policy lookup. Waiting for employee replies or finance approval is separate.
The target applies to at least 95% of agreed test runs, with 2 in progress at a time.
How much do you want to spend per expense? Choose the machine budget for reading a receipt and checking it against your policy.
Up to $0.10 Included Up to $0.07 Setup +$72 – 360 Up to $0.04 Setup +$216 – 600
Cost details Includes OCR, model calls, retries and shared hosting. Staff review, expense-system fees and the calling agent are separate. A lower cap needs a pilot; it is not a guaranteed bill.
Reference machine cost: $0.03 – 0.07 per expense at 1000 expenses a month. The selected cap is a target to test, not a replacement for this estimate.
Reference workload: 1 pages per expense.
Where do you want it to run? Run in your cloud or on your own server. Choose whether approved receipt data can go to an external model.
Run it onYour cloud Local environment AI model accessApproved model API No external calls
Data and access details Runs in a cloud account you control, with access controls and logs.
Only approved receipt fields and policy extracts go to your chosen model and OCR service. Agree retention and access first.
Limit employee information to what the review needs. Offline mode uses local receipt files, local text recognition and a private model. Do not invent missing receipts or business reasons.
How do you want to use it? Use a review web page, your existing AI agent or a dedicated expense agent.
A review web page Upload receipts, inspect the policy evidence and record your review. Included My existing AI agent Ask your agent to check receipts and retrieve policy-linked exceptions. Setup +$72 – 240 A dedicated agent Use a separate expense agent to prepare reviews and missing-information requests. Setup +$144 – 480