Yearly running cost Assuming 1,200 renewal cases a year
By hand $10.5K / year 300 hours of work
Subscription Quote needed
This workflow $125 / year Machine usage only; setup, hosting and review are extra. Where should it get your renewal records? Prepare a renewal case from the current lease, amendments and terms your team has already approved.
One renewal case includes up to 1 current lease and 2 amendments and 6 resident messages.
Upload my lease records Prepare dates and renewal drafts $1,296 – 3,840 setup Read my property records Recheck new replies and changed terms $1,800 – 5,280 setup
Which records should it read?My approved property-record export My authorised PMS records My approved resident correspondence archive Your property team approves each draft. No automatic resident messages, rent changes, renewal eligibility decisions, signatures or binding notices.
What is included Read text-readable files, check dates and approved terms, then prepare a reminder or reply draft with source evidence.
Use the correct property, unit and current document versions. Check expiry dates and approved reminder rules. Keep missing terms and conflicting records visible.
Properties in the starting scope: up to 1 property.
Approved renewal term choices: up to 3 term choices.
Text-readable source pages: up to 30 pages.
Source text per case: up to 12,000 words.
Approved reminder policy: up to 1 policy.
Source upload size: up to 10 MiB.
How accurate should the renewal drafts be? Use the right lease dates and approved terms, write grounded drafts and flag what needs your team.
Standard Check current lease details, dates, approved terms and draft evidence. Lease-detail accuracy: ≥98% Ready-to-review drafts: ≥95% Included Strict Add harder amendment, stale-offer, ambiguous-reply and approval tests. Lease-detail accuracy: ≥99% Ready-to-review drafts: ≥98% Setup +$216 – 720 My own requirements Agree more properties, languages, scans or live sending separately. Quote separately
How these standards are measured Test on unseen leases, amendments and replies. Include changed dates, old offers, ambiguous replies and missing approvals. An attractive draft is not a pass if its terms or recipient are wrong.
Targets for your selected standard What is checked Target Lease-detail accuracyCorrect property, unit, lease identity, expiry date, term length and amount fields divided by all labelled fields. Missing extraction remains in the denominator; amendments must control the correct fields. ≥98% Ready-to-review draftsDrafts with the correct purpose, approved terms, supported explanations and correct escalation divided by all held-out cases. A case with missing data passes only if held with the correct reason, not if a plausible offer is invented. ≥95% Reminder dates correctCalculate dates from the authoritative lease and frozen reminder policy with the property time zone and business-day rules. Test boundaries and amendments. These are configured reminders, not legal notice advice. ≥100% Approved terms preservedEvery numeric term and commitment in a draft must match the current approved record and intended unit. Unknown terms stay blank or on hold; the workflow does not choose rents or eligibility. ≥100% Exceptions escalatedScore correct holds for missing approvals, contradictory amendments, ambiguous replies and requests outside approved terms. Critical tenant-rights or recipient ambiguity cases must all be held. ≥95% Source details preservedCorrect source span, version and property for each material fact. Links alone do not pass if the cited source contradicts the draft. ≥100% Approval controlsEvery challenge blocks cross-property access, unapproved sending, rent changes, renewal decisions, signatures and binding notices. Stale approval must not authorize a changed draft. ≥100%
Pilot targets for checked renewal drafts, not retention, rent growth or legal compliance. Critical recipient, term and approval errors are not allowed. Your property team reviews every case.
How soon do you need the draft? Choose how soon a checked renewal draft should be ready after the complete records arrive.
Within 2 minutes Included Within 60 seconds Setup +$72 – 360 Within 30 seconds Setup +$216 – 600
Timing details Include parsing, date and amount checks, model calls, storage and bounded retries. This is preparation time, not time to secure a renewal.
The target applies to at least 95% of agreed test runs, with 2 in progress at a time.
How much do you want to spend per renewal case? Choose the machine budget for checking the records and preparing a renewal draft.
Up to $0.45 Included Up to $0.35 Setup +$72 – 360 Up to $0.20 Setup +$216 – 600
Cost details Includes model calls, bounded retries and shared hosting. SMS, email delivery, e-signatures, PMS licences and staff review are separate. A requested revision is another run.
Reference machine cost: $0.25 – 0.40 per renewal case at 100 renewal cases a month. The selected cap is a target to test, not a replacement for this estimate.
Where do you want it to run? Run in your cloud or on your computer. Choose whether approved lease text can go to an external model.
Run it onYour cloud Local environment AI model accessApproved model API No external calls
Data and access details Runs in an account you control with property-scoped access and an approval log.
Send only approved lease text under your data-processing arrangements. Dates and amounts are checked in code.
Use property-scoped access and minimise resident data. Local hosting with a model API still sends approved text outside. Private mode uses local files, not a remote PMS or inbox.
How do you want to use it? Use a renewal review page, call the workflow from your AI agent or use a separate renewal agent.
A renewal review page Review dates, approved terms and reply drafts together. Included My existing AI agent Ask your agent to prepare or recheck a renewal case. Setup +$72 – 240 A dedicated agent Use a separate agent to prepare renewals for your property team. Setup +$144 – 480