Yearly running cost Assuming 2,400 contracts a year
By hand $32K / year 800 hours of work
Subscription $2.3K+ / year
This workflow $58 / year Machine usage only; setup, hosting and review are extra. Which contracts should it turn into schedules? Read your contract terms and billing records, then prepare a revenue schedule using rules your accountant has approved.
One contract includes up to 20 text pages and 10 billing lines and 24 schedule months.
Prepare schedules from files Contracts, billing exports and approved policies $1,152 – 3,360 setup Import from my billing system Read approved billing records and contract files $1,728 – 5,040 setup
Which billing system should it read?Stripe Billing Chargebee Other Your accountant approves the accounting treatment and schedule. No automatic journals, billing changes or compliance certification.
What is included Extract dates and amounts, apply approved recognition rules and show the source behind each schedule and exception.
Start with text PDFs and billing exports for a single entity and currency. The baseline covers approved straight-line or point-in-time rules. Missing policies, complex allocations and unclear amendments go to your accountant.
How reliable should the schedules be? Check the contract facts and the accounting calculation separately. Clear evidence matters as much as a complete schedule.
Standard Check the main contract terms and hold uncertain treatments for review. Correct contract fields: ≥98% Exceptions caught: ≥95% Included Strict More amendment, credit-note and policy-boundary tests. Correct contract fields: ≥99% Exceptions caught: ≥98% Setup +$288 – 840 My own targets Agree your own acceptance requirements with the provider. Quote separately
How these standards are measured Test unseen contracts, including amendments, credits and missing service dates. Count required fields, correctly raised exceptions and reproducible schedule calculations. Missing output is a failure; an unsupported accounting treatment must never be invented.
Targets for your selected standard What is checked Target Correct contract fieldsCorrect required fields divided by all accountant-labelled required fields. Missing or invented values fail; report dates, currency and amounts separately. ≥98% Exceptions caughtCorrectly flagged missing policies, contradictory dates, credits and unsupported allocations divided by all labelled exceptions. ≥95% Correct schedule calculationsEvery issued schedule must reproduce approved service dates, rounding and recognition rules, with totals equal to the approved allocable amount. ≥100% Complete source linksEvery issued row links to immutable contract or amendment excerpts, billing IDs and the approved policy version. ≥100%
Use exact decimal arithmetic and the approved date convention. Unsupported allocations or policies must be held for review, not guessed.
How quickly do you need each schedule? Choose how quickly a contract should be ready for review. Your accountant's approval time is separate.
Within 2 minutes Included Within 60 seconds Setup +$144 – 480 Within 30 seconds Setup +$288 – 840
Timing details Time from complete accepted inputs to a stored schedule, including parsing, validation, queueing and retries. Agree the page and billing-line limits with your provider.
The target applies to at least 95% of agreed test runs, with 2 in progress at a time.
How much do you want to spend per contract? Choose the machine budget for reading terms, checking evidence and drafting the schedule.
Up to $0.40 Included Up to $0.25 Setup +$72 – 360 Up to $0.15 Setup +$216 – 600
Cost details Includes model calls, retries and shared hosting. Accountant review, billing subscriptions, scanned-document OCR and the calling agent are separate.
Reference machine cost: $0.12 – 0.32 per contract at 200 contracts a month. The selected cap is a target to test, not a replacement for this estimate.
Where do you want it to run? Run the workflow in your cloud or on your own server. Decide whether approved contract excerpts can reach an external AI model.
Run it onYour cloud Local environment AI model accessApproved model API No external calls
Data and access details Runs in a cloud account you control, with access controls and logs.
Only approved source fields go to the selected external model. Agree access and retention first.
Limit imports to read-only billing records. No external calls uses uploaded files and private inference, without a live billing connection.
How do you want to use it? Review schedules in a web page, ask your existing agent or use a dedicated revenue-schedule agent.
A review web page Upload contracts, inspect source terms and export approved schedule drafts. Included My existing AI agent Ask your agent to submit a contract and retrieve its schedule and exceptions. Setup +$72 – 240 A dedicated agent Use a dedicated agent to prepare schedules and explain flagged contract terms. Setup +$144 – 480