Yearly running cost Assuming 1,200 bid comparisons a year
By hand $90K / year 1,200 hours of work
Subscription Quote needed
This workflow $259 / year Machine usage only; setup, hosting and review are extra. Where are your supplier quotes? Compare price, delivery and requirements side by side.
One bid comparison includes up to 3 supplier quotes and 20 quoted items per supplier and 60 text-readable source pages.
Upload my supplier quotes Compare the quotes and your buying rules $1,224 – 3,480 setup Connect my sourcing records Refresh comparisons when quotes change $1,656 – 4,680 setup
Which system should it read?My sourcing system SharePoint quote folder Prepared procurement export Your buyer reviews every comparison. No supplier award, rejection, negotiation message, purchase order or payment is sent automatically.
What is included Read the quotes and your requirements. Compare equivalent quantities, stated costs and delivery terms, with missing answers clearly marked.
Supply the current quotes, requested quantities, required delivery dates and your approved comparison rules. Missing costs, units or terms stay visible; they are not treated as free or compliant.
Purchasing categories in the pilot: up to 1 category.
Buying requirements: up to 15 criteria.
Text across all quotes: up to 12,000 words.
Current quote versions: up to 1 version per supplier.
Source currencies: up to 3 currencies.
Comparison currency: up to 1 currency.
How accurate does the comparison need to be? Read the prices and terms correctly, compare the same quantities and show every missing answer.
Standard Compare submitted prices and requirements with checked totals and source links. Price and term accuracy: ≥98% Requirement matches: ≥95% Included Strict Add independent extraction checks and harder unit, currency, revision and missing-charge tests. Price and term accuracy: ≥99% Requirement matches: ≥98% Setup +$216 – 720 My own targets Agree more suppliers, purchasing categories, languages and comparison rules. Quote separately
How these standards are measured Test against comparisons labelled by your procurement team. Include packaging units, optional charges, expired quotes, missing answers and revised offers. Your buyer reviews every result.
Targets for your selected standard What is checked Target Price and term accuracyCorrectly extracted or correctly unresolved fields divided by all independently labelled fields. Wrong supplier, currency, pack size or quote version fails. Missed and unprocessed fields remain in the denominator. ≥98% Requirement matchesCorrect requirement statuses divided by all labelled criteria across the quotes. Distinguish supported, conflicting and unanswered requirements. No answer is not compliance. ≥95% Correct cost calculationsAll labelled totals must match the approved deterministic calculation or correctly remain incomplete. Use stated quantities, pack sizes, fees, currency rates and rounding rules; unknown charges are never zero. ≥100% Valid source linksEvery entry links to its exact quote page or spreadsheet cell and current version. A citation to another supplier or obsolete offer fails. ≥100% Missing details markedAll labelled missing, ambiguous or expired details remain visible for clarification. Unsupported assumptions cannot create a complete total or a winning supplier. ≥100% Decision controlsAll challenge cases reject supplier awards, rejections, external messages, purchase orders and source-system writes. Changed quotes invalidate affected approvals. ≥100%
Test-set targets, not supplier quality or savings guarantees. Your buyer reviews every comparison and owns all sourcing decisions.
How soon do you need the comparison? Choose how soon the comparison should be ready after all quotes arrive.
Within 3 minutes Included Within 2 minutes Setup +$72 – 360 Within 60 seconds Setup +$216 – 600
Timing details Measure from complete authorised input to a stored comparison, including parsing, model calls, calculations and retries. Supplier response time and your buying decision are separate.
The target applies to at least 95% of agreed test runs, with 2 in progress at a time.
How much do you want to spend per bid comparison? Choose the machine budget for reading the quotes and preparing your comparison.
Up to $1.25 Included Up to $0.90 Setup +$72 – 360 Up to $0.50 Setup +$216 – 600
Cost details Includes model calls, retries and shared hosting. Human review, scanning, sourcing-system licences and supplier negotiations are separate. Lower budgets must not hide missing terms.
Reference machine cost: $0.62 – 1.02 per bid comparison at 100 bid comparisons a month. The selected cap is a target to test, not a replacement for this estimate.
Reference workload: 60 pages per bid comparison.
Where do you want it to run? Run in your cloud or on your own machine. Choose whether supplier text can go to an approved external model.
Run it onYour cloud Local environment AI model accessApproved model API No external calls
Data and access details Runs in an account you control with restricted event access and a review log.
Send only approved supplier text to the agreed model under your data-processing arrangements.
Use restricted read access. Private mode uses local quote files and private inference, not a remote sourcing-system connection. Running locally does not make external model calls private.
How do you want to use it? Check the comparison on a web page, call it from your AI agent or use a dedicated buying-support agent.
A review web page Check prices, terms, missing answers and the source behind every entry. Included My existing AI agent Ask your agent to compare supplier quotes using your approved buying rules. Setup +$72 – 240 A dedicated agent Use a separate agent to prepare supplier comparisons for your buyer. Setup +$144 – 480