Yearly running cost Assuming 1,200 reports a year
By hand $81K / year 1,800 hours of work
Subscription n.a.
This workflow $58 / year Machine usage only; setup, hosting and review are extra. Which campus reporting do you need? Combine enrollment and support records into checked reports showing where students need follow-up.
One report includes up to 1,000 student records.
Review from exports Cohort report and support queue $1,368 – 4,080 setup Refresh from a campus system Add an authorized system connection $1,656 – 5,040 setup
Which system should it connect to?Authorized student information API Institutional data warehouse No automated admissions, grades, aid decisions or profiling by protected traits. Keep personal data out of public job posts; student safeguarding concerns go to authorized staff.
What is included Calculate counts in code before drafting commentary. Use deterministic cohort definitions, role-based access and small-group suppression agreed with your institution. A support flag is not a prediction of student ability.
Calculate counts in code before drafting commentary. Use deterministic cohort definitions, role-based access and small-group suppression agreed with your institution. A support flag is not a prediction of student ability.
Source schemas: up to 3 agreed export schemas.
Report measures: up to 10 cohort measures.
Model input budget: up to 6,000 tokens across the reference run.
Model output budget: up to 1,500 tokens across the reference run.
Standard independent test set: at least 100 reports.
Strict independent test set: at least 200 reports.
Reference application CPU: 2 cores.
Reference application memory: 4 GB.
What standard do you need? Choose the acceptance targets your provider must demonstrate on your own test material.
Standard Test the defined workload and controls. Correct cohort counts: ≥100% Correct linked student records: ≥99% Included Strict Tighter targets and a larger independent test set. Correct cohort counts: ≥100% Correct linked student records: ≥99.5% Setup +$360 – 1,200 My own requirements Agree different targets and scope with your provider. Quote separately
How these standards are measured Hold out complete cohorts and reporting periods. Include duplicate identifiers, late status changes, small groups, restricted records and withdrawn students. Agree the holdout set before tuning. Report each metric with its numerator, denominator and exclusions; abstentions count against coverage. Test all inputs, including failures, rather than only accepted results.
Targets for your selected standard What is checked Target Correct cohort countsCounts matching independently calculated source totals divided by all requested cohort counts. ≥100% Correct linked student recordsCorrect record links divided by all suggested links; unresolved identities stay separate. ≥99% Required follow-ups includedAgreed rule-based follow-ups surfaced divided by all labeled follow-ups; missed source records count as failures. ≥95% Approval and data controlsPassed control cases divided by all independently tested unauthorized-action, stale-input and sensitive-data cases; any critical failure rejects delivery. ≥100%
Targets apply to the agreed independent test set, not every possible future input. During the pilot, a person reviews every result. Any unauthorized action or sensitive-data exposure fails acceptance.
How quickly do you need each report? Choose the time from accepted input to a reviewable report. Human review and waiting for source access are separate.
Within 2 minutes Included Within 60 seconds Setup +$144 – 480 Within 30 seconds Setup +$288 – 840
Timing details Measure wall-clock time including queueing, model calls, validation and permitted retries. Report failures and deadline misses. Faster targets need pilot testing; they are not vendor benchmarks.
The target applies to at least 95% of agreed test runs, with 1 in progress at a time.
How much should each report cost? Choose a machine-cost target per report. A lower cap may limit model calls and iterations.
Up to $0.75 Included Up to $0.60 Setup +$144 – 480 Up to $0.45 Setup +$288 – 840
Cost details Includes reference model usage, a retry allowance and allocated hosting at the stated volume. Human review, source-system subscriptions and paid connector access are separate. A tighter target must preserve the selected standards in the pilot.
Reference machine cost: $0.35 – 0.65 per report at 100 reports a month. The selected cap is a target to test, not a replacement for this estimate.
Where do you want it to run? Run the workflow in your cloud or on your own machine. Choose separately whether it may use an external AI model.
Run it onYour cloud Local environment AI model accessApproved model API No external model calls
Data and access details Run in your controlled cloud environment with scoped access and retained review records.
Use an approved external model with the agreed data-processing terms and minimum necessary input.
Local hosting does not itself keep data offline. Connected business systems may still use the network. Private inference needs suitable hardware and a separate measured running cost; access and retention rules must be agreed before real data is used.
How do you want to use it? Choose a browser interface, an MCP tool for your current agent, or a standalone agent.
Web page Review each report in a private browser interface. Included Your AI agent Call the workflow through MCP; the same access and approval rules apply. Setup +$72 – 360 Standalone agent Use a dedicated agent with the agreed triggers and controls. Setup +$144 – 480